Scholarship Framework

RMOUG “Stan Yellott” Scholarship Framework

  • Scholarships will be awarded on a quarterly basis for amounts up to at least $1000 and with amounts not to exceed $4000 annually.
    • Ideally, two $500 scholarships will be awarded quarterly, however the RMOUG Board of Directors may award varying amounts based on the number of qualified scholarship applications received and amounts are within the approved budget.
      • This is based on all applicants having submitted their paperwork by the quarterly due date and are approved by the scholarship committee and the RMOUG board of directors.
        • If only one applicant submits all of the required paperwork by the quarterly due date, then he/she is eligible for both $500 scholarships for a total of $1000 for that quarter.
          • Applicant(s) may also be awarded additional scholarship funds if there were scholarship roll-overs from other quarters where funds may have not been disbursed and upon discussion and approval of the RMOUG Board of Directors.
  • If no completed paperwork is submitted by the due date for a particular quarter, then the scholarship funds will be available for distribution for the next quarter or at a later time in the fiscal year.
  • All scholarship recipients will also receive one complementary RMOUG Training Days Pass for the next regularly scheduled RMOUG Training Days Event.
  • If the Scholarship Applicant is currently attending High School, then they are only able to apply for an RMOUG scholarship if they are within 6 months of starting their Higher Education Program, selected a School of attendance and have registered with the school.
    • RMOUG requires that students have a School Account with the school they plan on attending so that any potential scholarship funds awarded can be deposited into their School Account.
    • An example would be that a High School student applies for the March 15th or June 15th Scholarship Review Periods if they plan on attending their School of Attendance with a start date in August or September.
  • Previous RMOUG Scholarship Recipients are not excluded from applying for future scholarship awards whether it is for the Annual RMOUG WIT Scholarship or the RMOUG Quarterly Stan Yellott Scholarship; but will be required to submit updated applications.
    • Awarding an additional scholarship award to a previous scholarship recipient will be at the discretion of the RMOUG BOD after appropriate discussions and deliberations on the merits.
    • A New Scholarship Application, Application Statement, Letters of Recommendation and Official School Transcripts must be submitted in order to be considered for any potential additional scholarship awards.
      • If any of the scholarship application documents are not new, such as using the same Letters of Recommendation, Application Statement or School Transcripts, then the applicant will be disqualified for consideration during that scholarship review period.
        • If a Scholarship Applicant applied for an RMOUG Scholarship during a previous scholarship review period but has never received a scholarship award from RMOUG, then they may apply for a future scholarship review period and may reuse application documents that they previously submitted as long as the Scholarship Application itself is updated with correct dates, school and so forth.
          • However scholarship applicants should closely review their application documents to determine if the quality of those application documents may be a reason why the applicant did not receive a scholarship award during the previous scholarship submission review period.
  • The Maximum Lifetime RMOUG Scholarship Award for any Scholarship Recipient is $2000.
    • This can be accomplished through multiple scholarship awards while the student is still pursuing a degree.
    • If a Scholarship Recipient receives a Quarterly Scholarship Distribution, they must wait until at least one additional Quarterly Scholarship Review Period has closed before applying again (in other words, at 6 months later).
      • For instance, if a Scholarship Recipient is awarded a Scholarship Distribution for our June 15th Scholarship Review Period, they could not apply for the following September 15th Scholarship Review Period but could apply for the December 15th Scholarship Review Period (6 months after the review period where they last received a scholarship distribution).
      • If a Previous Scholarship Recipient applies again they must also be able to show that they have progressed forward with additional course work before they can be considered for any possible additional scholarship awards.  This would be demonstrated through a comparison of the School Transcripts submitted from the previous scholarship award and the School Transcripts submitted for a Future Quarterly Scholarship Review Period.
  • Complete applications are defined as follows:
    • A completed RMOUG Scholarship Application including:
      • School and Program of Attendance
      • Start Date / Dates of School Attendance
    • A copy of Official School Transcripts that must be received by RMOUG by the quarterly due date. Preferably with the transcripts being emailed securely from your school to RMOUG using the following email addresses: (“President@rmoug.org”; “ScholarshipDir@rmoug.org”; “Peggy.King@rmoug.org”)
      • Alternatively the school can send them by mail to Rocky Mountain Oracle Users Group (RMOUG)  P.O. Box 10142 Scottsdale, AZ 85271-0142
      • Student must have a Minimum GPA of 2.5 from current transcript
    • At least one Letter of Recommendation (LOR), preferably from an IT instructor that can be emailed or mailed to RMOUG and must be received by the quarterly due date.
      • Additional LOR’s from other general sources regarding character and so forth may be submitted as well and can help strengthen a scholarship application.
        • LOR’s from IT Instructors or from IT Business Professionals with which you have taken classes or have worked for carry the most weight in our review process.
          • A maximum of 4 Letters of Recommendation may be submitted.
    • An email or letter (“Application Statement”)  from the applicant that must be received by the quarterly due date with the “Application Statement” at least addressing the following topics:
      • Applicant’s intent to pursue a career in the Information Technology field
      • Academic achievements within Computer Science/Information Technology curriculums
      • Personal experiences as it relates to Information Technologies
    • Scholarship Applicants are also highly encouraged to provide additional information in their Application Statements that they feel will help personalize their application.

 

  • Complete applications with all of the required paperwork must be received by:
    • March 15th for an April scholarship distribution,
    • June 15th for a July scholarship distribution,
    • Sept 15th for an October scholarship Distribution,
    • Dec 15th for a January scholarship distribution for the following year.

 

  • Each member of the scholarship committee will score the qualified scholarship applicants based on the following point system:
    • The base score is equal to the Unweighted GPA Score on the Current Official School Transcript.
    • The Applicant’s “Application Statement” can score one point for adequately addressing each of the three topics for a maximum of three points:
      • Applicant’s intent to pursue a career in the Information Technology field
      • Academic achievements within Computer Science/Information Technologies curriculums
      • Personal experiences as it relates to Information Technologies
    • Depending on the quality of the responses for the three topics, fractional points such as “.25”, “.50” and “.75” may be assigned.
      • A poor response to one or more of the three topics may result in no points being awarded for the topics in question.
      • A missing response to one or more of the three topics will result in no points being awarded for the topic(s) in question.
    • The Applicant’s Letters of Recommendation (LOR) with which up to 4 LOR’s may be submitted.
      • LOR’s from IT Instructors or from IT Business Professionals with which you have taken classes or have worked for carry the most weight in our review process.
      • Additional LOR’s from other general sources regarding character and so forth may be submitted as well and can help strengthen a scholarship application.
      • Depending on the quality of the LOR’s, fractional points such as “.25”, “.50” and “.75” may be assigned.
        • A maximum of 1 point may be assigned to LOR’s from IT Instructors or from IT Business Professionals.
        • A maximum of .50 points may be assigned to LOR’s that are just general character references.
  • The qualified scholarship applicant’s application, official school transcript(s), Letter of Recommendation(s), and score along with a written recommendation from the scholarship committee, are presented at the next RMOUG Board Meeting for discussion and final selection.
  • Once final selection is agreed upon, the RMOUG President, Vice President or Scholarship Director will make a motion for RMOUG Board approval.
  • The scholarship check that is distributed will be addressed (written) to a College, University or Technical Schools Student / Financial Aid Department and then the check will be mailed to the school along with the Students Name and School Id for proper application in their Student Account.
    • Due to the above requirement, a Scholarship Applicant must be registered with the school they plan to attend at the time of the scholarship award distribution and must have a Student ID so that funds can be properly deposited to their School Account.