RMOUG Minutes 8-23-2002

MINUTES OF THE

BOARD OF DIRECTORS MEETING

OF

ROCKY MOUNTAIN ORACLE USERS GROUP

 

A regular meeting of the Board of Directors of the above corporation was held on August 23, 2002 at 7:00 a.m. at Broomfield, Colorado.

 

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

 

Stanley Yellott

Rich Baca

Diane Ambrose

Ron Bich

Elizabeth Boss

Tim Gorman

Rick Hata

Allison Leech

Bill Schwartzkopf

 

 

 

Also in attendance:

Chip Briggs

Dan Fink

Heidi Kuhn

Gary Dodge

 

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

II. REPORTS.

 

A.     Report by Elizabeth Boss

Elizabeth Boss reported that the Training Days Budget Committee met on Monday, August 29, 2002 at Boss Consulting Services.  They discussed the different incomes and expenditures for Training Days 2003.  Revenue for Training Days 2003 included Exhibitors, a Vendor Track, Room Refund for purchasing a minimum amount of food, registration, $20,000 revenue from Training Days 2002, Sponsorship, Lunch, and Miscellaneous, for a total of $304,104.00.  Of special note was the $20,000 revenue carryover from Training Days 2002, Exhibitor Sponsorships being raised to $1000 each, and Registration increases of $40 for member rates.

 

On the expenditure side, the big changes were an increase of Advertising Expense of $2000, Food, Bound Proceedings, Reception, and the Room Rental increase for the vendor track.  Food is going to be the major price increase over last year.  There will be continuous coffee, water, soft drinks, and there will be a continental breakfast both days.  The Reception food costs were projected to be up, also.

 

The income minus the expenses includes the $20,000 profit from TD 2002.  If we make a profit, we do pay taxes.  Next year the budget should include a line item for taxes.

 

It was decided to defer the non-member rate discussion to the next Board Meeting so the Board could get a clear understanding of the comments made from last year about the forced RMOUG Membership for non-member rates.

 

B.     Report by Bill Schwartzkopf

Bill Schwartzkopf reported that he is working on a new application for vendors who are interested in Sponsorship Opportunities.

 

C.     Report by Rich Baca

Rich Baca reported that the meeting for the Northern Chapter of RMOUG has been moved to September 4, 2002.

 

 

 

III.  ADOPTION OF DOCUMENTS/PLANS.

 

A.  The motion to recall our vote from our previous meeting in which we increased the

booth cost to $900.00 was adopted by a majority vote of the Directors.

 

B.  The motion to increase vendor booth prices to $1000 for Training Days 2003 was adopted by a majority vote of the Directors.

 

C.  The motion to increase Training Days 2003 Member Rate to $210 for Early Registration, $260 for Normal Registration, and $360 for Late Registration was adopted by a majority vote of the Directors..

 

D.     The motion to accept the Training Days 2003 Budget as presented was adopted by a majority vote of the Directors.

 

IV.  NEXT MEETING.  The next meeting of the Board of Directors will be held on September 16, 2002, at 4:30, at Boss Consulting.

 

There being no further business, the meeting was duly adjourned.

 

 

 

_______________________________________

Rich Baca

Secretary