RMOUG Minutes 8-22-2003






A regular meeting of the Board of Directors of the above corporation was held on August 22 at 7:00 a.m. at Englewood, Colorado.


I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:


Tim Gorman

Rick Hata

Bill Schwartzkopf

Chip Briggs

Ron Bich

Dan Fink

Peggy King

Wayne McGurk

Robin Reed


Also in attendance:

Heidi Kuhn

Diane Ambrose





The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).




A.  Report by Tim Gorman.

Tim Gorman reported that with the proliferation of emails and viruses, everyone needs to log on to their RMOUG account and change their password.  He would also like everyone to change their user profile so their name shows up on the e-mail.  If using a Pop3 account, please be sure to retain the email on the RMOUG server.


Tim also reported that AITP has invited us to join them in having a booth at the Governors Technology Summit on September 12.  Elaine Miller is looking for volunteers.  Tim would like to know who would be interested in helping staff the booth and also if we could put a message out on the Announcement list server.  He will forward more information to the Board at a later time.



B.  Report Ron Bich.

Ron Bich reported that he has three main issues with RMOUG’s Information Services.


The most pressing is to get the Form Mail process going.  Ron was under the impression it was tested before implementation, but it wasn’t.  He has someone working with him who has PERL experience and is hoping to have it done sometimes next week.  This includes the membership registration, TD registration, and TD abstract submittals.


The upgrade to the W3C status is undergoing on the development server.  He would like to find a volunteer willing to be the project manager.  Bill Schwartzkopf said that he will ask Debra Addeo if she could help with the web W3C upgrade and Training Days.  The SSL Certificate bill needs to go to Chip.


The last issue is the number of rejected e-mails for the list servers.  If we let it go much longer we are going to get swamped.  The subscriptions need to be cleaned up.  Heidi felt that it would be difficult for a volunteer to go through the subscriptions, especially coordinating them with membership.  She will work on getting everything updated.


C.  Report by Peggy King

Peggy King reported the call for Abstracts went out on Wednesday.  Contract payments to Denver Convention Center should be sent on 8/22/03.  Linda at YCC said the late payment should not be a problem.  The rates for Training Days 2004 have been set as:


               Member               Non-Member               New Member

Early Reg:               $230               $290               $305

Standard               $275               $335               $350

Late               $375               $435               $450


We will not be printing bound proceedings for attendees but CDs will be provided.  A printed copy of the proceeding will be offered in at an additional cost of $25 and will be available to order on the registration form.


For the sponsorships, we added the continental breakfast.  Linda is offering a two week window for vendor’s to get last year’s booth rate before opening up the vendor registration to everyone.  Exhibitor booths are $1100 for TD 2004 (last year’s rate is $1000).  Vendor presentations are $250.


Jenny McGurk will help as a volunteer coordinator.  Bill Schwartzkopf will be the vendor coordinator.  Peggy still needs to room coordinator.  Board Members need to be available during Training Days to offer support such as having extra presentations available in case of last minute cancellations or help with room monitoring and enforcing Fire Code.  Room Monitors will need to check in just like Presenters this year.  Peggy still needs volunteers for paper selection, room monitors, and registration.  Anyone interested in volunteering for paper review need to contact the track coordinators:


DBA – Jeff Meyer

Developer – Rick Hata

Data Warehouse – Jeff Maresh

Miscellaneous – Wayne McGurk.


All track coordinators need to get their e-mail addresses to Ron by 8/15/03


Giving of the SoftPro gift certificates will be done slightly different this year.  They will be given either when checking in or out.  If anyone has any suggestions, e-mail them to Peggy.



D.  Report by Rick Hata

Wayne McGurk reported there have been several requests about free memberships to Authors/Presenters.  This has come about because of the number of people out of work.  The Board felt that the Presenters did not need compensation.  For Newsletter Article writers, we could offer them the chance to accrue their $25 an article gift certificates to exchange for a one-year membership.  For newsletter article writers out of town, we could offer them a newsletter-only subscription.  Heidi doesn’t think either of these things will be difficult to keep track of in the database.


Heidi has also asked that we upgrade both Credit Card machines so that they will print only the last four digits on the receipt.  This will be in compliance of the new regulations beginning in January 2004.  The machines are $200 each.  The Board approved this.



E.  Report by Chip Briggs

Chip Briggs reported that he would like to form a committee to look for a new bookkeeper.  Once the committee makes their recommendations, the Board will vote on it.  Please e-mail Chip if you can help.



III.  NEXT MEETING.  The next meeting of the Board of Directors will be held on September 30th, 4:30 pm at a place to be determined.


There being no further business, the meeting was duly adjourned.





Bill Schwartzkopf