RMOUG Minutes 8-18-2006

MINUTES OF THE
BOARD OF DIRECTORS MEETING
OF
ROCKY MOUNTAIN ORACLE USERS GROUP

A regular meeting of the Board of Directors of the above corporation was held on August 18th at 7:38 a.m. at Westminster, Colorado.

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

Bill Schwartzkopf
Peggy King
Linda Seley
Tim Gorman
Allison Leech
George Loewenthal
Jeff Meyer
Robin Reed

Also in attendance:
Heidi Kuhn
Ann Horton
Kent Graziano
John Jeunette

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

II.  REPORTS.

A.  Report by Bill Schwartzkopf.
Bill Schwartzkopf reported he is okay with the Training Days 2007 duties that Peggy has him down for.

B. Report by Peggy King
Peggy King reported that she sent out the Board Agenda and wanted to know if everyone got a chance to go through it.  During the meeting she would like to know if everyone is okay with their Training Days 2007 responsibilities.  She would like everyone to think about two goals they would like to accomplish during their term.  Peggy’s goal is to improve communications for better management of user group.  To help other board members to achieve their two goals, Peggy will put them in a spreadsheet to track the progress, and as a whole User Group.  If anyone is a member of another user group, let Peggy know so she can get a directory of groups in the area.  Peggy has a trip to ShangHi on Feb. 16th.  Any other preplanned events to let Peggy know so we can work around them.  We are having trouble with e-mail communications, so Peggy is collecting alternate information such as cell phone, personal e-mails, etc so she can track those.  She would also like birthdates.  Three board members needed to submit their information to the insurance company for coverage.

 

  1.  Report by Linda Seley

Linda Seley reported that last year we had 8582.26 net income.  So far we have an income of $2983 and expenses of $4292.  Bill Schwartzkopf will get in touch with Chip to work on getting the non-profit status application submitted.

D.  Report by Allison Leech
Allison reported that she would like to set the next meeting date now so we do not run into the same problems that we had with the August meeting’s mix on dates.  She turned away 2 extra presentations.  For locations, Oracle is re-doing their meeting rooms, so we will try for November to see if they are done.   It is nice to spread the meeting locations out, and it is nice to be north since we haven’t been in that location for a while.  Alison will help with Training Days and is okay with the stated responsibilities.

The board also discussed the Speaker confirmation form for Educational Workshop.  In the past there has been an issue where speakers’ presentations later became part of a book.  The publisher threatened legal issue for using the white papers.  Tim sent a copy to Allison for copyright transfer for workshops.  The form will make it so we can nicely cover our bases.  It also gives us permission to post it on the website or put it in the newsletter.  We should consider doing that for the newsletter, also.  Bill will get with Kathleen for a copy of the newsletter release for the ODTUG journal.

 

E.  Report by Tim Gorman
Tim reported that YCC has sent one round of postcards and one round of e-mails for Training Days 2007.  Next is the hard copy letters to past speakers and hopefully future speakers.  Problems with e-mail.  We have to pay for the Tuesday before Training Days – we have raised the admission by $10 and the exhibitor booth price to $1500.  To further cover the cost, we are going to set up 4 hour sessions on Tuesday for University sessions for an additional charge.  Tim will need someone to set up the agenda and get speakers.  Tim will try and set up another meeting.  He is thinking about Tuesday the 29th late afternoon.  Tim will e-mail everyone.  We are currently taking abstracts on the website and there have been about 40.  His goal for this year is on Training Days.

F.  Report by Jeff Meyer
Jeff Meyer reported that the next Newsletter will be going to mail end of September.  Missed summer issue for various reasons.  Would like to put graphics in for Training Days.  8 ½ X 11 page.  YCC provided that from last year.  Probably just update it.  Need to be more aggressive to solicit papers.  He is okay with his TD responsibilities.

G.  Report by George Loewenthal
George Loewenthal reported that he is checking on finding out what he needs to do for a meeting.  There is a conference room for 40 people downtown that might be good.  He is trying to find out how to get money for Training Days from Accenture.  Sponsorship is one of his goals for TD.

H.  Report by Robin Reed
Robin Reed reported that she has no update but that she is okay with TD responsibilities.

 

III.   NEXT MEETING.  The next meeting of the Board of Directors will be held on September 14th at 4:30 p.m. at Denver Public Schools.

There being no further business, the meeting was duly adjourned.

 

_______________________________________
Robin Reed
Secretary