RMOUG Minutes 8-12-2002
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on August 12, 2002 at 4:31 p.m. at Englewood, Colorado.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Stanley Yellott.
Stanley Yellott reported that Representatives from the Tri-State Users Group will probably attend the August General Meeting. The group is centered in Texas, Oklahoma, and New Mexico. Their meeting will be held September 19th.
On August 10th Tim, Diane, and Stan met to discuss what student chapters should look like. Stan will type up the meeting information and do a more formal presentation.
Stan looked into different alternatives for the full version of Adobe Acrobat. It is available for 9.95 at http://site4.pdf995.com and builds a pdf printer. Heidi has discovered that the pdf printer is an option in the print menu.
Stan also reported that as of July 31, 2002 there is $63,525.32 in checking and $108,778.56 in the Business Savings account. The bookkeeper sent a report saying cash is $52,397 higher than this same time last year. Cash stands at $160,084 at 5/31/02. At 5/31/02 there was a convention center deposit for 2003 Training Days. No equipment purchases occurred in 2002. RMOUG is reflecting a net profit for the year of $54,070. Although there are variations between some revenues and expenses/compared to the prior year, the significant changes are as follows: Training Days – $34,120 of the profit is from Training Days (Note: a balance is still owing to YCC, but will be reflected in 2003 financials). Renewal Membership Dues – Approximately $33,000 in renewal dues was received before year end by members taking advantage of the lower rates before the effective date of the rate increase.
B. Report by Rich Baca
Rich Baca reported that he is going to have a planning meeting with the Northern Region on August 29 at 5:00 p.m. They are going to discuss the guidelines for a Northern Chapter. Thoughts included having an extension of programs if they have their own meetings and possibly turning them into a regional SIG. PPOUG will be very interested in what happens. The Board discussed what would be involved and felt that RMOUG will help with technical logistics, but someone local will dead with the coordination. RMOUG will offer services as advisors/consultants.
Rich also reported that awards to exiting Board Members will be awarded during the August Meeting.
C. Report by Allison Leech
Allison Leech reported that the August 23rd Agenda mailing reached her on Saturday, August 11. There is one typo on the back that should read Highway 36 and Sheridan. Senware and Quest Software are sponsoring the Breakfast/Morning Break and the Mid-Afternoon Break, respectively. Softpro Books will have a mini-booth and there will be one more table for registration. Gary Dodge will be supplying the projector from Oracle. Allison has ordered A/V. The final count for food needs to be done three days before the meeting. She would like a link directly to the Quarterly Meeting on the Web Page, and also one to firstname.lastname@example.org for registration.
D. Report by Elizabeth Boss.
Elizabeth Boss reported Training Days 2003 planning is underway and discussed Vendor Booth pricing. Having a vendor track was discussed and the Board felt it would be worth the experiment. RMOUG will commit to one more room and will have YCC manage the vendor track.
Attendee fees were also discussed. YCC said that they received complaints about the forced membership. Due to the complex nature of all the Training Days items, the Board felt that a Training Days Budget meeting needed to be made. It was decided to have the meeting at Boss Consulting on Monday, August 19th at 4:30 p.m. Rich will e-mail the Board with the meeting announcement. Then the Board will have a special meeting at 7:00 a.m. before the General Meeting on August 23rd to vote approval for the items decided upon at the budget meeting.
E. Report by Ron Bich.
Ron Bich reported that he has the RFP ready. He will put a notice on the web site, send a message to the rmoug-misc-l list server, and also send the RFP to Verio, FatCity, Mincom, Oracle, and Qwest. The deadline for receiving responses will be Friday, Sept 20th.
Ron also reported that it’s time to renew the Web Certificate for secured transactions. The certificate was $125 and is now $159. Ron will sign and approve a one year certificate.
Ron would like a subcommittee to review the RFPs and decide which ones to bring to the Board. Those interested in helping should e-mail Rich Baca.
F. Report by Rick Hata.
Rick Hata reported that he needs more book reviews for the newsletter. He is also working on acquiring more advertisers. Sagelogix has agreed to one inside backcover ad for the Fall 2002 issue.
III. ADOPTION OF DOCUMENTS/PLANS.
A. The motion to approve the payment of taxes was adopted by a majority vote of the Directors.
B. The motion to increase vendor booth prices from $800 to $900 for Training Days 2003 was adopted by a majority vote of the Directors.
C. The motion to keep vendor booths the same 10×10 size and one per vendor was adopted by a majority vote of the Directors.
D. The motion to send the current RFP for RMOUG Information Technology services to identified companies, RMOUG MISC list server, and posting a notice on the web site was adopted by a majority vote of the Directors. The deadline for proposals is Friday, Sept 20, 2002.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held on September 16, 2002, at 4:30, at Boss Consulting.
There being no further business, the meeting was duly adjourned.