RMOUG Minutes 6-3-2002

 MINUTES OF THE

BOARD OF DIRECTORS MEETING

OF

ROCKY MOUNTAIN ORACLE USERS GROUP

 

A regular meeting of the Board of Directors of the above corporation was held on June 3, 2002 at 4:35 p.m. at Englewood, Colorado.

 

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

 

Stanley Yellott

Jenny McGurk

Rich Baca

Debra Addeo

Ron Bich

Elizabeth Boss

Rick Hata

Tim Gorman

Allison Leech

Bill Schwartzkopf

 

 

Also in attendance:

Diane Ambrose

Kevin Kinney

Jeff Meyer

Katharyn Sindt

 

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

II. ELECTION OF OFFICERS.  The following Officers were Elected:

 

Name:                        Stanley Yellott

Office:                        President

 

Name:                        Rich Baca

Office:                        Vice President

 

Name:                        Debra Addeo

Office:                        Secretary

 

Name:                        Jennifer McGurk

Office:                        Treasurer

 

Name:                        Tim Gorman

Office:                        Director of Education

 

Name:                        Allison Leech

Office:                        Director of Programs

 

Name:                        Rick Hata

Office:                        Director of Newsletter

 

Name:                        Jeff Meyer

Office:                        Director of SIGS

 

Name:                        Diane Ambrose

Office:                        Director of Membership

 

Name:                        Elizabeth Boss

Office:                        Director of Training Days

 

Name:                        Bill Schwartzkopf

Office:                        Director of Vendor Relations

 

Name:                        Ron Bich

Office:                        Director of IS

 

 

III.  REPORTS.

 

A.  Report by Stan Yellott.

Stan Yellott reported that there will be a hearing on June 5th at 9:30 a.m. Room 242, 1375 Sherman Street to discuss the recent withdrawal of regulations SR 7.5 2002 (Computer Software and Maintenance Agreements) and SR-7 (Computer

Software) and possibility of new regulations (taxes) in this area.  The Board discussed what RMOUG’s official position should be in this area.  It was decided that we would post the information on the web site, but attendance would be on an individual’s belief system.

Stan also reported that the membership renewals went very well, but the early discount rates totally hosed the budget.  The Board decided to dip into the savings account to cover any seeming losses.

 

Stan also reported that the Pikes Peak Oracle Users Group has been having difficulty finding committed Board Members.  RMOUG can provide support, but not financially.  Mike Morneau can sit in on RMOUG’s Board and benefit this way.

 

Stan also reported that student chapters at schools need to have defining guidelines.  Being a sponsor of an RMOUG meetings means you do not have to pay facility fees.  Tim Gorman felt strongly that RMOUG needs to deal with the faculty because they provide a continuity that ATP or student-lend organizations are lacking.  It was decided that RMOUG needs to deal with the schools on a school by school basis.  There will be a reprise presentation at DeVrie on Thursday, June 20, at 5:30 p.m.  RMOUG should have membership brochures available for this meeting.

 

B.  Report Allison Leech.

Allison Leech reported that $2,500.00 was awarded in scholarships, divided up as follows:  three $500 Scholarships to the University of Southern Colorado, one $500 to Metro State College of Denver, and one $500 to the University of Colorado at Denver.  No scholarships were awarded to the School of Mines because they never cashed last year’s.  In addition to the scholarships, the schools receive a complimentary membership for five staff/student members.  Northern Colorado did not respond.  In establishing contacts, Stan would like an article in their school newspapers to get more student participation with RMOUG.

 

C.  Report by Elizabeth Boss.

Elizabeth Boss reported there will be a meeting on June 11th for anyone who would like to help with scheduling Training Days 2003.   The meeting will be held at her home.  RMOUG has signed a contract with the Convention Center for 2003.  We have not signed a contract with YCC yet.

 

D.  Report by Jenny McGurk.

Jenny McGurk reported that Heidi Kuhn has asked for a raise from $18 an hour to $20 an hour and Katharyn Sindt to get a raise to $16 an hour.  Administrative hours are a significant impact on the budget and Jenny was concerned about Heidi’s 11.5% raise.  In order to cut costs we must do more things electronically when we can.  This should reduce postage costs.  In addition, Heidi has asked to use, at her own discrepancy, additional helpers and pay them between $10 and $15 an hour, depending upon the training/supervision they require.  This will be short term and only on an as-needed basis like for mailings, or meeting preparation.  Heidi will be allowed to job share, but the Treasurer will need to okay it first.

 

Jenny also felt that the Vice President should be responsible for fiscal oversight rather than leaving the total burden on the Treasurer.  Since the Treasurer writes the checks, the Vice President should approve the expenditures.

 

 

IV.  ADOPTION OF DOCUMENTS/PLANS.

 

A.     The motion to increase Heidi Kuhn’s rate to $20 an hour was passed by a majority vote of the Directors.

B.     The motion to increase Katharyn Sindt’s rate to $16 an hour was passed by a majority vote of the Directors.

C.     The motion to accept the description of the Board Positions with the changes Jenny McGurk proposed was passed by a majority vote of the Directors.

D.     The motion to change the name of the list server and move everybody to a new server was passed by a majority vote of the Directors.

 

IV.  NEXT MEETING.  The next meeting of the Board of Directors will be held on July 9, at 4:30, at Boss Consulting.

 

There being no further business, the meeting was duly adjourned.

 

 

 

_______________________________________

Debra Addeo

Secretary