RMOUG Minutes 6-10-2003

 MINUTES OF THE

BOARD OF DIRECTORS MEETING

OF

ROCKY MOUNTAIN ORACLE USERS GROUP

 

A regular meeting of the Board of Directors of the above corporation was held on June 10, 2003 at 4:35 p.m. at Englewood, Colorado.

 

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

 

Stanley Yellott

Jenny McGurk

Diane Ambrose

Ron Bich

Chip Briggs

Dan Fink

Rick Hata

Bill Schwartzkopf

 

Conference Call in:

Tim Gorman

Jeff Meyer

 

 

Also in attendance:

Heidi Kuhn

 

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

II. ELECTION OF OFFICERS.  The following Officers were Elected:

 

Name:                        Tim Gorman

Office:                        President

 

Name:                        Rick Hata

Office:                        Vice President

 

Name:                        Bill Schwartzkopf

Office:                        Secretary

 

Name:                        Chip Briggs

Office:                        Treasurer

 

Name:                        Open

Office:                        Director of Education

 

Name:                        Open

Office:                        Director of Programs

 

Name:                        Dan Fink

Office:                        Director of Newsletter

 

Name:                        Jeff Meyer

Office:                        Director of SIGS

 

Name:                        Diane Ambrose

Office:                        Director of Membership

 

Name:                        Open

Office:                        Director of Training Days

 

Name:                        Open

Office:                        Director of Vendor Relations

 

Name:                        Ron Bich

Office:                        Director of IS

 

 

III.  REPORTS.

 

A.  Report by Stan Yellott/Tim Gorman.

A discussion ensued about the different board positions and the fact that we do not have enough Board Members to fill the positions.  Since Training Days has so much responsibility, the Board realized that it is like a concentrated version of all the Board responsibilities.  Stan, Tim, and Dan would like to see if Peggy King would be interested in replacing Elizabeth Boss in co-ordinating Training Days with lots of help from the Board.

 

With the new positions, the Board recognized the need for the new members to be mentored in their positons.  It was also recognized that new Board members who are not familiar with how the Board runs might also need mentoring from Board Members who joined the Board of Directors within the last year or two.

 

The Board felt it was very important to pursue new Board Members at Large to fill the open positions.  Also, they felt they could not fill the open positions without agreement from the Board Members who were not present.  The current Board will attempt to recruit new members.  Robin Reed has agreed to be a Member at Large and Wayne McGurk might also be a member at large.

 

B.  Report Jenny McGurk.

Jenny McGurk reported that for the fiscal year June 1, 2002 through May 31, 2003, overall we were within $1000 of the targeted budget.

Of the different categories

a)  Membership income was under by $38,878 and the expenses were over by $2,190.  The membership renewals are down this year, with several companies moving to lower levels or dropping membership all together.  For the individual memberships, those have always gone down at renewal time and back up for Training Days.

b)  Newsletter was within $300 of budget.

c)  There was no budget for the Outreach programs which included the Northern RMOUG group whose meeting cost $400.

d)  Overhead was under budget by about $11,000 due to the proper classification of Administration, reduction in Accounting Fees, postage, and bank fees.

e)  Quarterly Programs came in under budget by around $2000 due to postage, copies, and room rental.

f)  Training Days 2002 still had $4012 worth of expenses paid in this fiscal year in which nothing was budgeted.

g)  Training Days 2003 expenses were under budget by $51,650 and the income was under by $55,228.  Overall, RMOUG lost $522 on Training Days which is excellent since the Board felt the poor economy would have made it much worse.

h)  Information Services were over budget due to the equipment purchase for the Web services.

 

C.  Report by Ron Bich

Ron Bich reported that he would like to get the web site updated according to the new position.  He needs new Board pictures.  It was decided to leave the open positions and mark them as unfilled.

 

 

IV.  NEXT MEETING.  The next meeting of the Board of Directors will be held on July 15, at 4:30, at SageLogix

 

There being no further business, the meeting was duly adjourned.

 

 

 

_______________________________________

Debra Addeo

Secretary