RMOUG Minutes 5-21-2004

 MINUTES OF THE

BOARD OF DIRECTORS MEETING

OF

ROCKY MOUNTAIN ORACLE USERS GROUP

 

A regular meeting of the Board of Directors of the above corporation was held on May 21, 2004 at 7:30 a.m. at Englewood, Colorado.

 

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

 

Tim Gorman

Rick Hata

Bill Schwartzkopf

Chip Briggs

Ron Bich

Dan Fink

Peggy King

Wayne McGurk

Jeff Meyer

Robin Reed

 

Also in attendance:

Larry Carlston

Kent Graziano

Heidi Kuhn

George Loewenthal

Chris Ostrowski

Stan Yellott

 

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

II.  REPORTS.

 

A.  Report by Tim Gorman.

Tim Gorman reported that he and Peggy King visited YCC in North Carolina and teleconferenced in at the April 8th Board of Director’s Meeting.  YCC was extremely earnest.  They re-entered everthing and sent new accountability.  TD 04 is not yet closed out.  Heidi wanted a breakdown of the coding.  She would also like to get YCC’s final bill before the fiscal year end.  While we probably won’t have a final one, we will get a check out.

 

For the “security incident” last December 2003 where credit card information was deleted and ten people were notified about a possible breach, the investigation has pretty much been dropped.  Mincom says that the notification was faulty.  The incident did make us aware of weaknesses in our security.  We ceased member information on server and went to YCC’s web site for TD 04 registration.  Ron Bich and George Loewenthal are working on updates and upgrading the web site and software.  Then we will re-evaluate security for the upgraded SSH and SSL certificates.  Ron and his the IS Volunteers will then work on some big projects that have been on hold.

 

For the 2004-2005 Board of Director’s Elections, we have 13 candidates for the 12 positions.  Tim expressed his appreciation for everyone running and hopes that even if someone is not on the Board they will feel free to continue helping.  The Board positions will be filled at the first Board Meeting in June.

 

The Board discussed the RMOUG General Meeting concerning the lunches, the audio system, and the speaker introduction.  A Press Books are contributing books for give-aways.  We also have  proceedings to give away.

 

For the Oracle Sponsorships, Rick Hata has provided information to invoice Kate Freeman at IOUG-A.  YCC will do the invoice.

 

This year we will be offering 3 $500 scholarships to CSU-Pueblo since they contacted us.  Next year the Board will work on contacting more schools, including possible High Schools.

 

Because we were short on Board Candidates/positions this fiscal year, the Board decided to concentrate on the core areas.  Next year we will decide upon important issues such as  potential Northern and Southern Chapters.

 

B.  Report Peggy King.

Peggy King reported that YCC has updated their invoices and she has double checked them.  Her bottom line numbers are off from YCC’s $1750, which everyone felt was very good.  Next year the Board in going to have in place a firm process of reports from YCC.  We want them to be accurate and with supporting documentation.  The first TD 05 Planning Meeting will be held June 3rd at 5:00 at Sagelogix.  John Jeunette will be presenting his abstract selection process.  Peggy hopes to have the finalized income/expense report for TD 04 by the June meeting.  So far the final invoice from YCC is $19,538 which a check will be sent in the mail before the end of the fiscal year, May 31, 2004.

 

She had some handouts that showed a breakdown of expenses that will be put in the Newsletter.  It was decided to separate the Food from the Rooms and Audio Visual since that is such a huge expense.  Copies should also be listed separately.

 

There are 16 speakers who are not interested in posting their presentations to the web.  Peggy is still working on the pictures for the web site.  There were 855 participants registered.  Overall, the conference went very well.  Peggy said we will stay with YCC for one more year, then see if we need to re-evaluate their services at that time.

 

 

III.  NEXT MEETING.  The next meeting of the Board of Directors will be held on June 8 at 4:30 p.m. at First Data.

 

There being no further business, the meeting was duly adjourned.

 

 

 

_______________________________________

Bill Schwartzkopf

Secretary