RMOUG Minutes 4-10-2008
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on April 10, 2008 at Englewood, Colorado at 5:11 p.m.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Bill Schwartzkopf.
Bill Schwartzkopf reported that he has received an e-mail from Tim saying that he will do a presentation for the SIG meeting in Colorado Springs.
Bill asked who plans to run for the Board for the next fiscal year. So far he has heard from: Bill Schwartzkopf, Ron Bich, Linda Seley, Peggy King, Pat Van Buskirk, Niklas Iveslatt, Barbara Lewis, Allison Leech, and Kathy Robb. John Peterson tentatively plans to run again. The applications need to be sent to Bill and he will then forward them to Barbara to be posted to the website.
Bill also reported that he feels it would be a good idea to get Heidi bonded and then get her a debit card. RMOUG should do it as an organization with Heidi as the main person. Bill will follow up.
B. Report by Peggy King.
Peggy King reported that we have received several applications for the Stan Yellott Scholarship Fund. She has developed a scoring process and sent it out to the Scholarship committee to review. The candidates were discussed in addition to the amount available to divide up between them. The top three candidates were selected to receive a $1000 scholarship each.
Heidi will develop a generic letter for the candidates that were not chosen. She will also contact the purser’s office for each candidate to see how to send the checks.
Peggy also reported that Training Days is about $8000 in the red this year. The cost of food went up and we had to pay extra for rooms in the 200 hall. Registrations were down, exhibitors were down quite a bit, but the sponsorships were up. She felt one of the reasons the registrations and exhibitors are down is due to the economy. In addition, incentives to YCC went up quite a bit. We will look at the numbers for past three years to create a better budget. Next year Oracle would like to sponsor a greater amount. Peggy will push Kathleen to get a contract from YCC by June 1st.
IOUG Collaborate 08 will have a room for RMOUG on Wednesday at 1:30. We can receive up to 40 Exhibitor passes for outside people to come in to the meeting. Anyone who would like to attend needs to contact Heidi so she can have guest badges made up for them. Bill will MC the meeting on Wednesday. We will give a brief update on upcoming events like the QEW, SIG Meeting, ODTUG’s Kaleidoscope in June, and then a brief break. We have a location and one spreaker for the QEW, so we need to solicit for speakers. In addition to the User Group Meeting, the Board is also invited to attend a reception on Sunday evening. Ron, Barbara, Linda, and Bill will try to make the meeting.
Peggy would like to have a flyer available for Collaborate 08 that gives information on both the QEW and the SIG meeting. We will also have scholarship brochures available for handouts.
C. Report by Barbara Lewis.
Barbara Lewis reported that she would like everyone to check and make sure their emails are working correctly so if there are problems we can notify her and she can resolve them.
- The following motion to approve the offer of a $1000 scholarship for each of the top three candidates for the Stan Yellott Scholarship has been approved by a majority vote of the Board of Directors
- The following motion to approve the purchase of a Color Laser All-In-One of less than $1000 for the administrative assistant was approved by a majority vote of the Board of Directors.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held May 16 at 7:30 am at the Clarion Hotel at Centennial Airport.
There being no further business, the meeting was duly adjourned.