RMOUG Minutes 3-18-2002
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on March 18, 2002 at 3:05 p.m. at Englewood, Colorado.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in Attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Debra Addeo.
Debra Addeo reported that FatCity had a really good deal for web services at $80 per month. She was ready to sign the contract, but she’s recently had trouble contacting Bruce who manages the business. Bruce Bergman used to run FatCity as a hobby and is now trying to turn it into a business. Unfortunately, it looks like we’re caught in the middle of the transition. Debra is uncomfortable signing on with them in the meantime.
Our current web provider, Verio, gives us the service for free, but we are very limited on space. They will allow us to have our own server for approximately $1000 per month. Inflow’s service would be about the same. Debra would like to contact other ASPs that are stable to find out what type of services they offer. She also talked about purchasing out own server and who would be responsible for managing it. The machine isn’t the expensive part, it is the service, Internet line, and firewalls that are difficult to manage.
Debra will dust off Doug’s old RFP for service providers and submit it to some service providers such as Mincom, Oracle, SageLogix, and Front Range Internet.
We need to put information on the web page about the upcoming Board elections.
B. Report by Rick Hata.
Rick Hata reported that the newsletter is at the press and should be out soon. There are four less pages than the last issue. For a step down in paper quality, the overall price difference was only $90 less. He decided to keep the paper the same. Rick is also trying to get more advertisers. He is short on DBA articles for the nest issue, but is otherwise fine.
C. Report by Tim Gorman.
Tim Gorman reported that the Annual Computer Technology Show has offered a free room at the Denver Convention Center either May 1st or 2nd. The benefit for having it during the show would be to open RMOUG up to other groups. The drawbacks are that RMOUG would be responsible for catering and Audio/Visual, and also that the date would rush things for the Board of Directors’ election. Both Regis and Auraria do not have space for our group to meet in May. Tim will contact Coors and area hotels for availability.
Tim will send out e-mails for speakers. Board members will help solicit vendors for the meeting. Senware will sponsor one of the breaks as per the Aspen Package they purchased in January.
D. Report by Elizabeth Boss
Elizabeth Boss reported that the total profit for Training Days 2002 is currently at $32,820. YCC is still waiting for an American Express Bill for final payments. She expects the total profit should still be around $30,000. For Training Days 2003 and food costs are projected to go up quite a bit. The contract for the Convention Center is basically the same as last year except we are using “C” hall instead. She also would like to get Dan Fink a $100 gift certificate and thank him at the May Quarterly Meeting for all the work he did for Training Days 2002.
E. Report by Dan Filkins.
Dan Filkins felt that RMOUG should re-address the issue about not giving out member information to vendors. The Board felt that one reason RMOUG has been so successful is because we have been so protective of our member information. The Board decided they would address the issue at the next General Meeting in May.
Dan also reported that RMOUG’s dues are low, especially compared to other groups. A discussion ensued about current rates and different levels of increases to cover costs. Excluding Training Days, sponsorships, grants, golf tournament, and advertising, our expenses are at $112,000. If we increase the prices by roughly 50%, our membership revenue will be $98,255. The Board discussed other ways of trimming expenses such as having CPA reviews on a quarterly basis rather than having a bookkeeper doing monthly accounting. Other places to trim the budget would be to reduce administration hours and postage.
F. Report by Jenny McGurk.
Jenny McGurk reported that she would like to put out an actual budget with Quarterly Projections. She would like each Board Member responsible for their area. Stan will take care of Overhead. The budget will be effective from June to June. She would like the current chairs to look it over.
G. Report by Rich Baca.
Rich Baca reported that the list from the March 11th election committee meeting has been sent to all the Board members. He would like everyone to make suggestions. The next meeting will be April 2nd at 4:00 at Boss Consulting. Boss will take care of snacks. Rich also expressed that he would like to make Ron Bich a Board Member At Large for the remaining of the year. This would not be a voting position.
III. ADOPTION OF DOCUMENTS/PLANS.
- The motion to accept the Denver Convention Center contract for Training Days 2003 with an initial $16,728.00 down payment was adopted by a majority vote of the Directors.
- The motion to change the membership rates to the following prices starting May 16, 2002 was adopted by a majority vote of the Directors.
$300 Corporate 1 (1-5 members)
$450 Corporate 2 (6-8 members)
$595* Corporate 3 (9-12 members)
additional *$50 per person for any members over 12
C. The motion to change all memberships from being renewed on a fiscal year to now be good for one calendar year effective immediately was adopted by a majority vote of the Directors.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held on April 9, 2002, at 4:00 p.m., at Mincom.
There being no further business, the meeting was duly adjourned at 5:41pm.