RMOUG Minutes 2-5-2002
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on February 05, 2002 at 4:32 p.m. at Englewood, Colorado.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in Attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Stanley Yellott.
Stanley Yellott reported that the Call for Board of Directors is coming up. We need to put the information in the upcoming newsletter. Everyone needs to submit a statement to Stan Yellott if they plan on running for the Board again.
Stan and Tim Gorman had a teleconference with w3w3, which is an Internet based radio station. They do streaming audio on-line. The owner has an e-mail distribution list. He would like a booth at Training Days so he could do on-site interviews. It would be one more way for us to get our name out in the community and we could probably do a link from our website to w3w3 so people could view the interviews. If a booth is not available he can share RMOUG’s booth.
FatCity offers month-to-month contracts. For the services which we are currently getting, the fee is $40 because of the length of time we have used their services. The normal rate is $60 a month. Heidi will get a month-to-month contract. She will also check into the attachments being available only on the Board list serve.
Stan also talked about the membership dues for 2002/2003 and 2003/2004. He was worried that it was getting too late to increase the membership price because company budgets are already in place. Heidi suggested that membership dues could go up with the exception that any payments made by May 31 will be at the current rate. A 1/2 page ad space in the newsletter will be reserved. The membership chair and the Treasurer will come up with a proposal.
B. Report by Dan Filkins.
Dan Filkins reported about possibly offering students a discount to attend Training Days. The cost for food and materials was talked about, as well as the definition of requirements for being classified as a student. Currently there are 53 student memberships in RMOUG. It was decided to defer the student prices/fees for the Training Days 2003.
C. Report by Jenny McGurk.
Jenny McGurk reported that she needed a pin for on-line banking and received a card for it. She has also applied for the Auto Pay for the 303-333-9242 RMOUG Phone Number. Amanda at YCC is giving her weekly deposit reports. Membership information from YCC was discussed. There was $141,000 in bank deposits. Both Heidi and YCC have reported the Oracle Sponsorships ($2000) and one Booth Rental ($800). Jenny will look into that to get more information. She also talked about the Vendor packages and how to divide up the income. It was decided to do 40% overhead, 40% newsletter, and 20% general meetings. She also wants to review the contract with the Bookkeeper.
D. Report by Rick Hata
Rich Hata reported that he has added three new columns to the magazine. Gary Dodge has solicited blurbs from Oracle VPs. The articles for the next newsletter are looking good. He needs an author for the Training Days summary. Every board member should contribute for the article and Elizabeth will get it to Rick. Rick needs to get the information to Laura by Feb. 22nd.
Rick also reported that we have lost Ciber as an advertiser. The inside back cover is free. If we don’t get another advertiser, he’ll probably put Senware’s ad on it and not put any color pages in the middle.
E. Report by Tim Gorman.
Tim Gorman reported that the AITP Board Meeting is being held later tonight (Feb 5, 2002). He would like to set up an arrangement with the Student and Professional chapters of AITP to meet with the RMOUG Board. The Board felt it would be okay to modify the May meeting to have a multi-track agenda with RMOUG Presentations and also AITP presentations with their own tracks. There are several rooms available for us to use.
So far, having a bookstore at the May meeting looks appealing. Breakpoint Books is all mail-order and we staff the booth. Barnes & Noble will either give us a 10% discount or 10% kickback. SoftPro is offering a 20% discount plus Gift Certificates to use for door prizes. The Board is leaning towards using SoftPro.
The cross-promotion of Oracle Technology Day to be held Feb. 145h was discussed. Tim Gorman is going to e-mail the misc-l list server with information. He will also send information to other close area user groups. Dan Filkins will bring the banner and leftover brochures to the meeting next week.
For on-site massages for Training Days 2002, the Board felt it was too late to negotiate, but they would consider it for 2003.
F. Report by Elizabeth Boss.
Elizabeth Boss reported that 38 vendor booths have been sold. If we add more we will make room on the sides. There are currently 879 paid attendees. The cost of the Proceedings Manual was higher because of the number of pages. Unfortunately, Elizabeth was told after the printing. The agenda for the lunches was discussed. Because we no longer have a keynote speaker, it was decided to do the announcements and awards during the lunch. The first lunch will have a Welcome from the President. For the Doug Faughnan award it was decided to find out from the Faughnans what the best day would be for them to attend. Elizabeth is going to wait until the last day to decide on whether or not to offer a Continental Breakfast for Training Days.
G. Report by Allison Leech.
Allison Leech reported that is going to meet with Diane Ambrose about helping with the University Liaison position.
III. ADOPTION OF DOCUMENTS/PLANS.
A. The motion to promote Training Days 2002 at Oracle’s Technology Day on February 14th, 2002 by offering a free pass to Training Days 2002 as a door prize or raffle gift was adopted by a majority vote of the Directors.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held on March 11, 2002, at 3:00 p.m., at Boss Consulting, 10375 Park Meadows Dr, Littleton, CO 80124.
There being no further business, the meeting was duly adjourned.