RMOUG Minutes 12-13-2007
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on December 13 at Englewood, Colorado at 5:15 p.m.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Peggy King
Peggy King reported that the yellow volunteer shirt and blue satchel bag have been chosen for Training Days 2008. There are 22 University session registrations and 52 regular registrations so far. We have 10 exhibitors under contract with 5 in the yes/pending mode and are waiting to hear from more. Tom Kyte is the big University Session draw so far. We have a cap of 30 people per University Session, and we might want to revisit the limit for Tom.
RMOUG has received sponsorship money for participant shirts this year. We will give out a long sleeved heavy gray tee shirt.
So far, there have been two speaker cancellations, and one of those was a 90 minute presentation. The dessert on the 1st day will be changed from Flan to Strawberry Cheesecake. Other than that, the meal options all looked good.
Peggy would like the board to sign up for a Google account so they can share the calendar and make updates.
The Board discussed candidates for Volunteer of the Year. Both Michael Fons and Darl Kuhn have done a lot to help with Barbara with getting a server ready for a members-only website. Darl Kuhn was chosen as Volunteer of the Year.
The Board discussed candidates for the Doug Faughnan Lifetime Achievement award and chose Brad Brown. Peggy will make sure that Brad Brown will be there for lunch by asking Rich Neimic’s help. Rich has also stated that he would like to do a 60 minute presentation in addition to the keynote address.
George Trujillo or Tony Koletzke would be good to speak at the Thursday luncheon. RMOUG will give away 1 free conference attendance to Collab. We will also put flyers in the bag and add a link to their conference site registration with the emailed Training Days receipt.
Since Training Days lost 2 Application speakers, Jane Smits from Oracle about someone to replace them.
Peggy has received two boxes of bags and tee shirts from the Oracle Middleware Fusion Day. She will have them for handouts at the RMOUG Booth. It was also discussed that we should have Scholarship information at the booth and volunteers will need to run it when the Exhibitor Hall is open. Heidi can be either place, and we will ask Katharyn if she is available in addition to the Board members. If anyone would like to donate $100 or more to the Stan Yellott Scholarship Fund, they will receive a Tye-Dye tee shirt.
There is a registration page for Board Members that includes guests (the Pine Creek Students), speakers, and sponsors.
The volunteer reception will be held at the Wynkoop.
Peggy also reported that she would like to map out the tasks and duties of each board member throughout the year so if someone is behind we can help fill in the gap.
B. Report by Linda Seley.
Linda Seley reported that we currently have $46,503.13 in checking, 92,088.19 in Savings, and $6000.14 in the Stan Yellott Scholarship Fund. For the current scholarship recipient, we took funds from the RMOUG checking account.
C. Report by Barbara Lewis
Barbara Lewis reported that Mike Fons is working on the login page of the members-only website.
D. Report by Allison Leech.
Allison Leech reported that getting out the last newsletter was a painful experience. Allison had to put in a lot of time to work with the Newsletter publishers. If the next issue does not go well, she would like to get out a new RFP.
Allison also reported that she would like to get contacts for the Educational Partner’s page in the Newsletter. Heidi will contact Regis University. Barbara Lewis will contact the University of Phoenix. There is also the Oracle University.
Alison reported that she has the following standing sections that need articles:
Board Corner – maybe something on the 501(c)3 status?
Training Days information:
- Feedback statistics
- Speaker highlight
- Rich Niemic’s keynote address
The publish dates are March, June, September, and December. We should probably send Newsletter Vendor information to Jane Smits with Oracle since they are on a supportive track right now. We could also contact her about the SIGs group.
E. Report by John Peterson.
John Peterson reported that we should draft a letter to the scholarship recipient. We would like to get his information on the website and for the newsletter. Heidi will contact Joseph to congratulate him and get additional information for the website and newsletter. We will also recognize him at Training Days.
Heidi will send scholarship application to YCC to be included on the published Training Days 2008 agenda.
III. NEXT MEETING. The next meeting of the Board of Directors will be held January 10, 2008 at 5:00 at Data393.
There being no further business, the meeting was duly adjourned.