RMOUG Minutes 11-19-2004

 MINUTES OF THE

BOARD OF DIRECTORS MEETING

OF

ROCKY MOUNTAIN ORACLE USERS GROUP

 

A regular meeting of the Board of Directors of the above corporation was held on November 19, 2004 at 7:40 A.m. at Englewood, Colorado.

 

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

 

Tim Gorman

Bill Schwartzkopf

Chip Briggs

Ron Bich

Jeff Meyer

 

Also in attendance:

Heidi Kuhn

 

 

 

 

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).

 

 

II.  REPORTS.

 

A.  Report by Tim Gorman.

Tim Gorman reported that Stan Yellott will have the next Newsletter out in December and is targeting a fast track to get the following one out in February around Training Days.  Stan is looking into a ODTUG and TD ad swap in addition to an IOUG ad swap.

 

Tim also showed Peggy King’s Training Days 05 update.  They have 78 speakers confirmed, with Thomas Kurian or his representative as the keynote on Wednesday.  They are still working on finalizing Thursday’s keynote.  There are 8 exhibitors and 1 sponsor for the Wednesday reception.  Barbara and Ron have been a great help in getting the TD 2005 web pages updated.  The on-line registration link is set.  At the last committee meeting it was decided to have the speaker/volunteer reception at the Wynkoop, keep the same volunteer shirts, no t-shirts unless sponsored, and they have started looking at backpack options.  The volunteer flyer is out on the table, along with some conference postcards.  The concensus of the Board for TD 2006 was Feb 14-16.  The next committee meeting is set for 12/2 at 5:30 at DPS.

 

Tim also reported that the COAUG is rejuvenating and they now have a Board.  Anyone interested in the group should contact Linda Ruff.

 

The next General Meeting should be held around May 20th and will include Board Elections.

 

 

B.  Report Ron Bich.

Ron Bich reported that the on-line membership is almost ready to go.  There are project managers working on the members-only web site.  The change management software is installed.  They are working on installing Oracle on the secured server.  George Loewenthal is dropping out of volunteering for a while and there are new volunteers taking over on the Unix Admin team.  Barbara Lewis has a couple of new volunteers to help with web maintenance and Mike Fons is still helping as the IS Assistant Director.

 

 

C.  Report Chip Briggs.

Chip Briggs reported that he, Tim Gorman, Peggy King, and Heidi Kuhn met with the bookkeeper, Kirit Merchant.  Kirit felt that we are close to being a non-profit and so we just need to fill out the paperwork and get it submitted.  If we can change our status to non-profit, we can target our surplus for educational purposes and receive donations from vendors.  There is normally a six-month wait after the application has been submitted.

 

In the RMOUG chart of accounts, membership dues are allocated to different various areas like membership, newsletter, and meetings.  Whereas, the Cost of Goods sold are directly related to income from Training Days.

 

 

III.  NEXT MEETING.  The next meeting of the Board of Directors will be held at a date and time to be determined.

 

There being no further business, the meeting was duly adjourned.

 

 

 

_______________________________________

Robin Reed

Secretary