RMOUG Minutes 10-13-2005
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on Oct. 13th at 4:50 p.m. at Englewood, Colorado.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Conference Call in:
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Ron Bich.
Ron Bich reported that Oracle Technology Day will be held November 1st at the Denver Hyatt. Heidi, Peggy, and Chip will attend. Jeff Meyer might be able to attend. Anyone attending needs to send an e-mail to Linda to register. Everyone will handle their own registration.
Heidi will send out an e-mail to include the Quarterly Educational Workshop on November 18th call for Abstracts, the Oracle Tech Day, List Servers, TD Volunteers, and another announcement.
Ron also reported about the request for having an RMOUG library. We do not have the physical space, but the idea of a Virtual library could be good for the members-only area of the website. This is something we will discuss further when the members-only website is running.
B. Report by Jeff Meyer.
Jeff Meyer reported that he is now back on track in pursuing the Newsletter publisher. Sunwest will be the new publisher. He would like to go to press the first week of November. Currently, he only has one newsletter article.
Jeff also reported about the IOUG’s new logo and ads in the newsletter. IOUG will have a Power Point presentation to show at Training Days 2006. They will have someone at the conference to show. The Board talked about the ten minute presentation and when the best time to show it would be. Jeff will find out more details before we commit.
C. Report by Peggy King.
Peggy King reported that the presentations are now out to reviewers. There were approximately 162-163 abstracts to review. One reviewer has gone through most of them. If Board members would like to review, she provided the link and password for them. The Miracle Group has agreed to sponsor the Volunteer Speaker Reception. Melissa is working on the bag sponsorship with the possibility that it will be Sagelogix. So far, 3 vendors have committed with several pending. We have 8 Room Ambassadors and 4 Registration Volunteers. The Abstract Selection Meeting has been changed to October 25th. The on-line registration should be up around next week or so. Peggy would like the front page about Training Days 2006 to be updated.
D. Report by Chip Briggs.
Chip Briggs reported that we have $63,000 in checking. The membership is still going down. Chip will send an Excel Spreadsheet with RMOUG finances over the weekend.
E. Report by Barbara Lewis.
Barbara Lewis reported that the RFP process for the IS System will need to be re-done. Mincom’s contract is up for renewal and they need an RFP to respond to that will outline the costs they will charge us. Other companies to send the RFP to include Sagelogix, FatCity, Earthnet, ColoTraQ, and Comcast. Barbara will find out who the prior contacts for the last RFP include. She recently had a meeting with the Unix team. Sun Microsystems is interested in donating a server to us, so she will get more information.
Barbara discussed the IOUG-RUG agreement. The Board felt it was important to find out more information about membership lists. Barbara will forward the Board the information for further discussion.
F. Report by Allison Leech.
Allison Leech reported that Sagelogix and TUSC are interested in continuing their Newsletter Ads. She sent out an e-mail to company members about non-monetary sponsorship. Only one reply so far. She also discussed the YCC incentives for the Vendor List. Allison feels that RMOUG should have access to YCC’s lists.
III. NEXT MEETING. The next meeting of the Board of Directors will be held on august 26th at 7:30 a.m. at a place to be determined in conjunction with the Educational Workshop.
There being no further business, the meeting was duly adjourned.