RMOUG Minutes 1-31-2005
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on January 31, 2005 at 5:38 p.m. at Englewood, Colorado.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Bill Schwartzkopf.
Bill Schwartzkopf reported that he has had three nominations for the Doug Faughnan Award: Tim Gorman, Ron Bich, and Michael Del Toro. Tim Gorman was chosen to receive the award. For IOUG’s Volunteer of the year, Ron Bich and Barb Lewis were nominated. Barb Lewis was chosen to receive the award.
B. Report by Stan Yellott.
Stan Yellott reported that he finally has enough articles to go forward with the next newsletter. It should be out around early to mid March. He would like articles from the President and IS Director immediately after Training Days. The ads should be the same unless we do an ad swap with IOUG.
IOUG has contacted Stan about an ad swap. Stan reported that this is basically an ad-swap and the Board discussed dates for the magazines.
IOUG is very interested in teaming up with RMOUG to offer their Educations Series, perhaps in conjunction with the General Meetings and Training Days. A discussion ensued about the upcoming fall General Meeting and what IOUG would want from RMOUG. A discussion ensued about timing and costs. Stan will get more information from IOUG about this program so the Board may consider it more in depth at a future meeting.
C. Report by Peggy King.
Peggy King reported that stuffing bags for Training Days will start between noon and 1:00 pm on Tuesday, February 8. At 5:30 the volunteers will meet in Room 101 to go over the schedule and the layout of the convention center. The Volunteer Reception will begin at 6:30 at the Wyncoop Brewery and 66 people have confirmed with Peggy that they will be attending.
Peggy also reported that Linda Hoover will be leaving YCC. Kathleen MacCasland, Larissa Skipper, and Jayne Milamow will be on-site for the conference. Peggy will send flower to Linda on Friday for her last day at YCC.
So far there are a total of 841 registrations including comps, with 707 paid at this point. Peggy feels that the profit for Training Days 2005 will be between $2-8,000 this year. There will be 15 attendees from the Pine Creek High School.
For the Veritas sponsored Reception, 11 people have sent notes that their managers will be attending. For anyone else, please send Peggy a note with the company name and manager’s name. If anyone else wants to get a Vendor-Hall only pass, it is $25.
There have been a total of 5 sessions with last-minute cancellations so far. A discussion ensued about filling the sessions. It was decided to try and fill in the earlier sessions, and then leave the later Thursday afternoon sessions open.
The Board would like volunteers to pick up people from the airport. The following people are available:
RMOUG will have a 10×10 booth in the vendor hall for information about RMOUG, IOUG, and other user groups. Candi Hoxworth has been in contact with a vendor from Back-in-Motion who would offer chair messages for $1 per minute, or $10 for a 10 minute session. A discussion ensued about whether RMOUG would pay the total fee, a partial fee, or let the participant pay for their message. It was decided that RMOUG would sponsor the chair and pay Back-In-Motion a fee of $600 and they would charge participants $5 for the 10 minute session.
Peggy also reported that Training Days 2006 will be held on Feb. 15&16th at the Denver Convention Center.
C. Report by Chip Briggs.
Chip Briggs reported that we still have not filled out the Non-Profit application. He will have financial reports at the next meeting.
C. Report by Ron Bich.
Ron Bich reported that he has not been able to spend as much time on the RMOUG website due to work priorities and the volunteers have been picking up their level of work. He has tried getting access to the 2nd server via through the internet and is waiting for Mincom to set up access to this box. Oracle Developer suite was not included in the original Oracle purchase and needs to be purchased. The membership-only website is still not moving forward and Ron needs to set up a user account for Lilly to move forward with the project. There are new volunteers on the Unix Admin team and Web Maintenance team.
A. The following motion to approve the written agreement between IOUG and RMOUG for one year has been approved by a majority vote of the Board of Directors:
The IOUG will provide RMOUG with:
· Four (4) ½ page ads in SELECT Journal in each issue in 2005. Color and position TBD. (Q1 2005 ad was ¼ page due to timing and availability)
· One (1) publication bin at IOUG Live! 2005 (May 1-5, 2005 in Orlando) to display RMOUG’s newsletter.
· RMOUG Training Days listing on the IOUG events calendar.
In return, RMOUG will provide the IOUG with:
· Four (4) ½ page ads in the RMOUG newsletter
· IOUG Live! 2005f event listing on the RMOUG Web site.
· SELECT Journal inserted into the RMOUG Training Days (February 9-10 in Denver) registration bags.
· SELECT Journal, membership and IOUG Live! 2005 materials placed at the RMOUG booth and/or registration desk at RMOUG Training Days.
B. The following motion to purchase for the RMOUG assistant according to the following specs and not to exceed $4000 has been approved by the majority vote of the Board of Directors:
· Wireless internet connection
· 40-60 gig hard drive
· 1 gig memory
· Microsoft Windows XP Pro
· CD/RW or DVD/RW
· MS Office with Word, Excel, Outlook, Publisher, and Power Point.
· Carrying case with wheels
· Service contract.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held on February 24, 2005 at 4:45 at a place to be determined.
There being no further business, the meeting was duly adjourned.