RMOUG Minutes 1-17-2006


A regular meeting of the Board of Directors of the above corporation was held on January 17,  2006 at 4:38 p.m. at Englewood, Colorado.

I.  QUORUM.  A quorum was declared present based on the presence of the following Directors:

Ron Bich
Chip Briggs
Tim Gorman
Eric Hernandez
Allison Lobato

Conference Call-In:
Peggy King
Barbara Lewis
Jeff Meyer

Also in attendance:
Heidi Kuhn

The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).



A.  Report by Jeff Meyer.
Jeff Meyer reported that the newsletter should be in the mail Wednesday or Thursday at the latest.

B.  Report by Peggy King.
Peggy King reported that Kathleen is ordering the sling-back style bags for conference give-aways.  There are 630 registrations, which is down about 30 from this point in time last year.  Pictures of Board Members need to be sent to Gina at YCC for the program.  Dan Fink has contacted Carol Dacko and she will be filling in one of the slots for a 60 minute presentation.  Mogenz ? has agreed to do a presentation and/or a keynote with Kevin Klassen.  Tim will e-mail him for clarification.

The Volunteer reception will be held at the Wynkoop and appetizers need to be selected.

The Convention Center now has a set-up fee of $6000 in order to reserve the rooms the day before the conference so the A/V can be set up.  Kathleen is working with them for a $3000 option that will let us have ½ day.

Eight computers have been reserved for the exhibit hall for internet access.  Internet access for the speaker’s room is $820 and was almost useless last year because it had an assigned IP address.  It was suggested that the Hyatt across the street might have internet access in their business center.

If Mogenz has a keynote for Wednesday morning, we will reserve Thursday morning’s keynote as a General Session and User Groups time.  Current User Groups include RMOUG, IOUG, and ODTUG.  Other possibilities include COAUG, PeopleSoft, JD Edwards, and FROSUG.  Linda Ruff will contact Jerry Williver with COAUG and Heidi will contact the FROSUG group.  There is also a User Group Panel Discussion from 1:30 – 2:00 on Wednesday, February 15.

C.  Report by Barbara Lewis.
Barbara Lewis reported that she is working with Matt at Mincom to find an easier way to get the I-Mail lists off the servers and onto a CD.  So far, the process is not working well.

Barbara has spoken with a contact with Verio about list servers, but it is not showing up on the terms of agreement that she forwarded to the Board.  Verio is a local company that RMOUG has worked with in the past and they have advertised in our newsletter.  Their rates range from 19.95 a month for 750 meg of space on up.  They have a plan for $29.95 that includes 1.5 gig of space.  Apollo does have list servers available in their quote of around $430 for 2 years, but RMOUG has not worked with them in the past.  The Board would like to use Verio, but it will hinge upon them having e-mail lists for us.  We can use Apollo as a backup if things don’t work out with Verio.

We have an extension from Mincom until the end of February.  Barbara should feel free to contact anyone on the board to help with testing or with the switch to a new ISP provider.  After the new service is underway, we will look at options for our current servers since it is a valuable tool.

D.  Report by Ron Bich.
Ron Bich reported that it is time for the Doug Faughnan and IOUG Volunteer of the Year awards to be given.  In the past, the awards have gone to:

Doug Faughnan
2005 Tim Gorman
2004 Stan Yellott
2003 Kent Graziano
2002 Doug Faughnan

IOUG Volunteer of the Year
2005 Barbara Lewis
2004 Peggy King
2003 Elizabeth Boss
2002 Darren Hadley

The Board felt it would be good to post the recipients on the RMOUG Web Site under Site Information.

Tim Gorman will send a note to ask for candidates for both awards by Sunday, January 22nd, with all votes to be in by Wednesday, January 25th.  The Vice President normally arranges for the awards.


A.  The following motion to use Verio as RMOUG’s new ISP hinged upon them having email list servers – explicitly stated in writing as part of the agreement – for RMOUG use was approved by a majority vote of the Board of Directors.  If list servers are not available, RMOUG will use Apollo as a backup.


IV.  NEXT MEETING.  The next meeting of the Board of Directors will be held on March 14, 2006 at 4:30 at a place to be determined.

There being no further business, the meeting was duly adjourned.


Robin Reed