RMOUG Minutes 1-16-2007
MINUTES OF THE
BOARD OF DIRECTORS MEETING
ROCKY MOUNTAIN ORACLE USERS GROUP
A regular meeting of the Board of Directors of the above corporation was held on January 16th 2007 at 4:35 p.m. at Englewood, CO.
I. QUORUM. A quorum was declared present based on the presence of the following Directors:
Call in- Barbara Lewis
Also in attendance:
The following corporate actions were taken by appropriate motions duly made, seconded, and adopted by the majority vote of the Directors entitled to vote (unless a higher voting approval is stated).
A. Report by Bill Schwartzkopf.
Bill Schwartzkopf reported that Debra Addeo has accepted the invitation to join the Board of Directors as Secretary to replace Robin Reed.
Bill also reported that it is time to select the Doug Faughnan Award and Volunteer of the Year award recipients to present at Training Days 2007.
Andrew Bono was selected voted as the Volunteer of the Year. He will receive a certificate and an offer to attend an OUG conference in Europe or he can may transfer his award IOUG registration to someone else to attend IOUG Collaborate07. Barbara The Board will check with him to see which if Andrew will be able to use the IOUG registration in Europe or if he would like to pass it on to someone else. option he would like.
Bill Schwartzkopf was chosen for the Doug Faughnan Lifetime Achievement award. Bill will provide a bio and small history to Peggy for the award. Last year we had a write-up in the Training Days Program for the Volunteer of the Year award and the Doug Faughnan Award.
B. Report by Peggy King
Peggy King reported that she is working on the Stan Yellott Memorial page for the Training Days 2007 program. She would like to formalize the plan for the scholarship fund information and would Heidi to check with Kirit to see if he has any suggestions on how to go forward. The planning process should take several months so the Board can taking into account the accounting issues, legal issues, types of accounts, and the Trustees of the fund. We have had several inquiries from individuals and other companies and acquaintances from RMOUG and IOUG that are interested in helping fund the scholarship. The Board felt that RMOUG should fund the Pine Creek High School students and also name the University Scholarships.
Peggy also reported that she looked into Event Insurance in case we have a blizzard and we’ve already paid for food. Our insurance covers liability. She will check into this.
The majority of Volunteers for Training Days have registered. She will order food for the reception for 85 people. Tim will go over the list and check information.
Peggy still needs drivers to ferry people from the airport.
- Report by Tim Gorman
Tim Gorman reported that there are currently 622 registrations, of which there are:
There are 83 people signed up for the University Sessions so far. He is working on the schedule at a glance and hopes it will be on the website soon. The committee is also trying to figure out which speakers have cancelled. There will be a committee meeting at Peggy’s house on Thursday to cover details and make final plans for Training Days 2007.
Tim also reported that the speakers from Oracle Corporation are currently undergoing travel restrictions, so they aren’t sure whether or not that will effect their attendance. Also, Linda Yam is the regional marketing director for the West and she has said she would like to offer help/support of Training Days. She needs to talk to Kathleen about the sponsorships. Linda will also check to see if she can help speakers be reimbursed for their travel to Training Days and will copy Peggy in on her e-mails to Kathleen. Oracle is sponsoring the breakfast.
Tim also said that Jeff will bring the Oak Table again and it will be located close to the internet café.
Shari Litasi, a former RMOUG member, will have 2 massage chairs for the RMOUG booth. RMOUG will pay her $770 and she will charge $5 for neck and shoulder message. Tipping will be encouraged.
D. Report by Linda Seley
Linda Seley reported that we had $49,805.22 to start in checking. There were 3319.40 receipts and $23,124.33 in disbursements, for a balance of $30,000.29 There is $90,235.32 in the savings account.
E. Report by Barbara Lewis
Barbara Lewis reported that she has a new volunteer, Pat Van Bushkirk, to help with the website. Ron is sending information to Pat on securing the membership application page.
The RMOUG servers are time consuming to get up and running. For example, Barbara needed She had to buy an extractor for the ISO filed for $29 to create a Solaris10 boot disk. Barbara mentioned that She would also like to get the Quarterly Meeting presentations from as far back as August06 had not been received and wondered if there was a process to better assure these items were posted up sooner to the website. She doesn’t have anything from August and November. The Board discussed would like to know if she hasd a particular format that worksed best for her posting. In the past presentations have been sent as zipped files. they have been in .pdf and Word.
F. Report by George Lowenthal
George Lowenthal reported that he will be at Training Days on Tuesday, February 13th to help with the Vendor Booth.
G. Report by John Peterson
John Peterson reported that he will be available all day on February 13th to help with whatever is needed. He has received 1 application for the Scholarship. Dorothy Trujillo will be awarded $1000 for help with her tuition. The Board talked about refunding her TD 07 payment if she paid for it herself, or to let USGS put register another person if they paid for it.
- The following motion to give the Pine Creek Technology Club and their chaperone/instructors free RMOUG Guest registrations to Training Days 2007 was approved by a majority vote of the Board of Directors.
- The following motion to grant Dorothy Truillo a free RMOUG Guest registration to Trainiing Days 2007 and award her a $1000 scholarship was approved by a majority vote of the Board of Directors.
IV. NEXT MEETING. The next meeting of the Board of Directors will be held on March 13th at 4:30 p.m. at a place TBD.
There being no further business, the meeting was duly adjourned.